AI EMPLOYEE USE POLICY

1. Purpose

This policy outlines the responsible and secure use of Artificial
Intelligence (AI) tools by employees. It ensures productivity gains
while protecting company data, customer information, and
organizational integrity.

2. Scope

This policy applies to all employees, contractors, and temporary
workers who use AI tools whether company-provided or personally
sourced for any work-related activity

3. Approved Use of AI

Employees may use AI tools for:

• Research, brainstorming, and idea generation
• Drafting emails, documents, and reports
• Data summarization and analysis
• Coding assistance or troubleshooting
• Process automation where approved
• Customer communication templates (not final messages

AI may be used only when it does not violate confidentiality,
compliance, or contractual obligations.

4. Prohibited Use of AI

Employees may not use AI tools for:

• Entering confidential, proprietary, or personally identifiable
  information (PII)
• Uploading customer data, internal documents, or financial
  records
• Making autonomous decisions that impact customers, finances,
  or legal obligations
• Generating discriminatory, offensive, or misleading content
  Representing AI-generated output as final or approved without
  review
• Circumventing security controls or compliance requirements

5. Data Privacy and Security

Employees must:

• Remove or anonymize sensitive information before using AI
• Treat all AI tools as public environments unless explicitly
  approved as secure
• Follow all cybersecurity, confidentiality, and compliance policies
• Report any suspected data exposure immediately

6. Human Oversight

All AI-generated content must be:

• Reviewed by the employee
• Edited for accuracy, tone, and compliance
• Approved by a supervisor when required

AI is a support tool, not a decision-maker.

7. Intellectual Property

Employees must ensure:

• Proper attribution is used when required
• AI-generated content does not infringe on copyrights or
  trademarks
• AI output is treated as company-owned work product

8. Vendor and Tool Approval

Only AI tools approved by IT or Security may be used for:

• Customer-facing work
• Internal documentation
• Data processing
• Workflow automation

Unauthorized AI tools are prohibited for business use.

9. Accountability

Employees are responsible for:

• The accuracy and appropriateness of AI-assisted work
• Following all security and compliance requirements
• Reporting misuse or policy violations

Violations may result in disciplinary action.

10. Policy Review

This policy will be reviewed annually or as AI technology and
regulations evolve.